For agencies, artist agencies and production companies
Your whole agency, in one place.
The diary of options and confirmed jobs, the artists and the crew, call sheets that go live by text, and the money from estimate to your accounts. Alongside it, contacts and newsletters, events, seeding, talent and coverage. One private workspace on your own domain, running in your own environment, installed and kept current by us. It replaces the spreadsheets, the booking tool, the mail tool and the project tracker.
Installed in your own environment and maintained remotely. Your data stays under your control, and you can export or erase it whenever you like.
Editions
One platform, three editions. Start where you are, grow into the rest.
Every edition builds on the one before it. Begin with contacts and email, add the full PR, brand and events toolkit, then step up to running production jobs across the whole agency, without ever changing platforms or migrating your data.
Liste Core
Contacts and email, done properly.
For boutique teams who live in their contact book and their newsletter.
- ·Relationship contact database: timelines, tags, segments and notes
- ·Audience builder: target by tag or category, include & exclude, with a live recipient count
- ·Automatic one-email-per-inbox dedup, so no contact is ever mailed twice
- ·Microsoft 365 & Google contact sync, two-way
- ·Drag-to-reorder newsletter builder: blocks, columns, images, GIFs, buttons
- ·Your licensed brand fonts, embedded in every send and sharp on desktop and mobile
- ·Send to tens of thousands on your own domain, rate-limited and resumable
- ·Readership analytics: opens, locations, clicks, replies
- ·Test sends, autosave, duplicate and scheduling
- ·Branded RSVP pages on secure tokens
- ·Tablet & PIN guest check-in
- ·Role-based access and newsletter approvals
Liste PR Pro
The full PR, brand and events platform.
For PR, brand and marketing agencies managing talent, brands, events and activations, with the team’s time at the centre.
Everything in Liste Core, plus:
- ·Brand → campaign → event, guest lists, invite rounds and seating with a live room map
- ·Invitations from your own mailbox, and an entry pass on a yes: QR code, door PIN and add to calendar
- ·Check-in on any phone, iPhone included, with a no-sign-in link for each person on the door two hours before
- ·Job codes, client POs and budgets: agency fees and client costs, ex and inc GST, and what is left
- ·A media matrix for every pitch, by phase and pillar, through to coverage live
- ·A client WIP agenda for the weekly meeting, and a content planner with client sign-off and results
- ·A KOL pipeline from outreach to live: fees including the agency service fee, visits, content deadlines and briefs
- ·Gifts and loans, with stock scanned on a phone and friendly return reminders
- ·Coverage with reach, ASR, PR value, EMV and sentiment
- ·A temperature scale on every contact, from what they actually did
- ·Newsroom and company records built from work email, with markets filled in
- ·Optional email engagement from staff mailboxes: who emailed whom and when, never what was written
- ·A Bible for talent: passports, dates of birth and dietary needs, encrypted and revealed on a grant
- ·Guests choose whether their dietary needs are remembered
- ·NDAs and talent contracts signed online, and a Vault for shared logins
- ·Time against campaigns, retainers and events; Team time by month and week
- ·Capacity planning: hours free, forecast against logged per client, and retainer profit
- ·Timesheets and leave, with Xero or QuickBooks Online for the books
Liste Agency Pro
Most completeRun the whole production house.
For artist agencies, creative agencies and production companies running jobs end to end: the diary, the crew, the artists, the money.
Everything in Liste PR Pro, plus:
- ·Options, holds and confirmed jobs on one diary, by artist, with expiry nudges
- ·Job folders, briefs, line items and suppliers, searchable by job number or client
- ·Why a job was lost, and an outcomes report by cause
- ·Job notices by text with a live link: dates, address, map, travel, weather, costs
- ·Call sheets that go live at the same link, with a reminder the night before and at 6am
- ·Development plans, prints inventory and a one-click artist report
- ·Estimates, advances, finals, credit notes and self-billed invoices, pence-accurate
- ·Posted to your accounting platform in any currency (QuickBooks Online today, more to follow), checked nightly against the books
- ·Artist statements, earnings, supplier chasing and open-jobs value
- ·Log time against a job in seconds; My week, timesheets, leave and TOIL
- ·The Vault: artists’ private details encrypted, masked and watermarked on reveal
- ·Sign-ins from abroad ask an approver; every reveal and every send is logged
Every edition is scoped to your team with your specialist, on a single agency licence. Upgrade at any time, and your data stays put.
Every capability, in depth
The 39 things Liste does so you don’t need 39 tools.
From the first option to the final send
Goodbye, spreadsheets
Your clients, guest lists and jobs don’t belong in twelve spreadsheets.
Most agencies run on a tangle of shared spreadsheets, inboxes and group chats: duplicated contacts, broken formulas, no audit trail, and no idea who actually came. Liste replaces all of it with one secure source of truth your whole team works from.
Contacts, brands, events, seeding and jobs in one place, with no conflicting copies.
RSVPs, check-ins, coverage and deadlines update in real time, not after the fact.
Addresses, dietaries, do-not-seed, conflicts and due dates all tracked, not lost in a tab.
Export anytime; full history and audit trail instead of a deleted row.
See the platform in action
The surfaces your team lives in, every day. (Illustrative; no real client data.)
Seat the room before the night
Round, long, theatre and runway layouts, guests dragged to tables or auto-seated, VIP tables and dietary needs on every seat, and a warning when two people who should not sit together end up side by side. The table shows on the door scanner as each guest arrives.
A CRM built for relationships, not rows
Every contact with their outlet, tags, segments, history and reach. Search and filter to any slice of your book in a click. Media, influencers, stylists, buyers and VIPs, all in one secure source of truth.
Send to exactly the right people, once
Build an audience by tag or category, include and exclude segments, and watch the recipient count resolve live. Liste merges duplicate addresses automatically, so one person is never mailed twice, even across overlapping lists.
Send to thousands, and reach the inbox
Big sends go out from your own domain, authenticated with SPF, DKIM and DMARC so mailbox providers trust them. Liste paces them intelligently per provider, honours unsubscribes instantly and routes around soft bounces, so you land in the inbox instead of the spam folder. Live progress, and fully resumable: pause any time and it picks up exactly where it left off.
Run production alongside PR
A jobs pipeline by stage (brief, in production, edit, delivered) with projects, bookings, budgets and crew, so the production side of the house lives in the same place as your audience and events. (Agency Pro.)
The diary your bookers live in
Options, holds and confirmed jobs by artist, across the month. Options expire on the day you set and nudge the booker first. Type a job number or a client and the diary jumps to it. (Agency Pro.)
Every job note in the artist’s hand
Confirm the job and the artist gets a text in your agency’s voice with one link. It opens the dates with a calendar button, the address with a map and the live state of the lines around it, the forecast, the call sheet and the costs with their total. Change the plan and the same link updates. (Agency Pro.)
Call sheets that go live
Build a call sheet from the job, go live, and every edit publishes to the same link. The crew get it the night before and again at 6am. No more last-minute documents in a dozen formats. (Agency Pro.)
From estimate to your accounts without retyping
The estimate becomes the advance, the final, the credit note and the self-billed invoice, each numbered from the job. One button posts it to your accounting platform in its own currency, and Liste checks the books against itself every night, to the penny. QuickBooks Online today, with others scoped by your specialist. (Agency Pro.)
The Vault: private details, kept private
Passports, bank details and personal data are encrypted and masked by default. The people who need a value reveal it, watermarked, and every reveal is logged. Sign-ins from abroad ask an approver first. (Agency Pro.)
Event-day check-in, in seconds
Scan, search or add a walk-in; VIPs and plus-ones flagged; live counts of who’s in, who’s left and who’s a no-show.
See the whole room, live
Round dinners, theatre/auditorium rows and runway front-rows in one floor plan, with tag-reserved tables, VIP seats and capacity updating as you go.
Know which gifting actually lands
A dedicated talent view: combined reach, follower counts, gifts seeded, coverage logged and a seed-to-post conversion rate.
Know who to invite, and why
Fit-scored guest and seeding recommendations computed from your own history, each with its reasoning.
Artist agencies & production companies
From the first option to the final invoice, on one platform.
Liste was built with a working agency that represents photographers, stylists and artists and produces their shoots. Every booking tool it replaced had a gap somewhere between the diary, the artist and the books. This is the day as the team actually runs it.
A job is an option against an artist until the client confirms. It sits on the diary, expires on the day you set, nudges the booker first, and records why it was lost when it goes.
Confirm, and the artist gets a text with one link: dates, address, map, live travel, weather, call sheet, costs with their total. Change the plan and the same link updates.
Built from the job, published to one link, re-sent the night before and at 6am. Edits go to the same link. Approval before send if you want it.
Estimate, advance, final, credit note and self-billed invoice, numbered from the job, posted to your accounting platform in their own currency and checked nightly, to the penny. QuickBooks Online today.
Log time against a job in seconds. Artist statements, earnings by artist and entity, supplier chasing and the value of open jobs, in one report each.
Private details encrypted and masked, revealed watermarked and logged. Sign-ins from abroad ask an approver. Every send, every push, every reveal in the audit trail.
PR, brand & events agencies
From the pitch to the door to the profit on the retainer.
Liste PR Pro is for agencies whose work is talent, brands, events and activations, and who are tired of running it on spreadsheets. Budgets against the client’s PO, the media matrix, the KOL pipeline and the WIP agenda live with the campaign; the door scans passes on any phone; and capacity shows whether each retainer is paying its way.
Invitations from your mailbox, an entry pass on a yes, and check-in on any phone: one scan, one result, with VIP, plus-one and table.
Opens, clicks, replies, RSVPs, visits and no-shows on every contact, with warmth from what they did. Email counts from staff mailboxes if you want them, never the words.
Time logged against events, activations and jobs, suggested from the work people opened, and Team time by month with the events the hours went on.
Job codes, agency fees and client costs, ex and inc GST, quote to invoice to paid, and what is left on the PO, with the Excel the client is used to.
Every pitch by phase and pillar, journalists ranked by how warm they are, through to coverage live and logged in one click.
Hours free after leave and public holidays, forecast against logged per client, and each retainer’s fee against the time it really takes.
Liste vs a mail tool alone
A newsletter platform, a CRM and an events operation, not three subscriptions.
Mailchimp and Klaviyo send marketing email. Liste runs your whole audience on your own domain, with a real relationship database and the events, seeding and production work that email tools never touch.
Comparison reflects typical plans; third-party features change over time. Your specialist will scope the exact fit for your team.
Approvals & sign-off
Nothing goes out without sign-off.
Assign an approver to your newsletters, guest lists and seating plans. They’re notified to log in and review, and invites can’t send, campaigns can’t ship and plans can’t be finalised until they’ve approved. Every decision is recorded.
No campaign ships until the assigned approver signs it off.
Invitations are held until the list is approved, then sent in one click.
Finalise the room only once it’s been reviewed and approved.
A platform, delivered with expertise
Onboarding by accredited specialists
Liste isn’t a sign-up-and-go tool. A regional platform specialist scopes your workflows, migrates you from spreadsheets, Mailchimp and legacy PR tools, and configures the platform around how your team actually works, with white-glove setup and ongoing support.
- 1Tell us about your teamRegion, organisation type, and where your audience lives today.
- 2Meet your regional specialistMatched to your market and your kind of work.
- 3Guided migration & setupYour data, branding and workflows configured for you.
- 4Go live with supportEvents, seeding, audiences and jobs, running on your own domain.
How we work
A platform that evolves with your business, not a rigid, off-the-shelf tool.
Liste is deliberately small. We take on a handful of clients by introduction, learn how each team really works, and tune the platform around it. There’s a direct feedback loop to us: the features you need get built, and the platform grows with you.
We don’t advertise. New clients come through people who already trust us.
Talk to the people who build it. Your requests shape the roadmap.
Workflows, modules and reports adapt as your business changes.
Integrations
Plugs into the tools your agency already runs on.
Two-way contact and calendar sync, single sign-on, courier labels and accounting, plus an open REST API and webhooks, so your specialist can wire Liste into the rest of your stack.
Representative logos. Some integrations are configured with your specialist; others are on the roadmap. Open API, webhooks and CSV in/out included.
Data & governance
Your data, your control, handled to the strictest standards.
Liste is installed inside your own environment, on your own servers or cloud, so your audience and content never leave your infrastructure. You remain the data controller; it’s never sold or repurposed, and it can be exported or erased on request. Your specialist installs and configures it, and we keep it updated and patched remotely, with nothing for your team to run. Built to GDPR, UK GDPR and PECR.
Installed on your own servers or cloud, on your own domain. Your data never leaves your infrastructure.
You’re the data controller. Your data is never sold or repurposed, and it’s yours to take whenever you want.
Lawful basis, consent and one-click unsubscribe, data minimisation, and a full audit trail across the platform.
Export everything or invoke erasure (right to be forgotten) at any time. Your audience is never locked in.
Liste installs inside your own environment and is kept updated remotely, so your data never leaves your walls. Your specialist handles installation, configuration, ongoing updates and the data-protection pack.
Built for your industry
Configured around the rhythms of artist representation, production, advertising, communications and premium brand work.
Bring your whole agency home
Migrate from spreadsheets, Mailchimp and legacy PR tools with guided onboarding. Tell us about your team and we’ll match you with a regional platform specialist.
Or email info@listehq.com (sales) · support@listehq.com (app support)